Faculty & Staff

Information for Stanford Faculty & Staff

Whether you are working with undergraduate or graduate students, we hope the following information about our programs and procedures will assist you. Please submit any suggestions for additional content that you would like us to include on this site to our webmaster.

Working with Undergraduate Students

Hiring Undergraduate Students

Part-time student jobs can be posted in Stanford’s Cardinal Careers database. Hiring departments determine the hourly wage for undergraduate employees; our suggested wage scale may serve as a guideline. More information about hiring undergraduate employees is available in the Administrative Guide Memo 24 (PDF).

Federal Work-Study

Students eligible for Federal Work-Study are paid by the federal government for part-time, on-campus jobs.

• Under the FWS program the federal government pays 75% of student wages, and the Provost's Office pays the remaining 25%.
• Students must be enrolled to be eligible for FWS (except for summer quarter); international students are not eligible for FWS.
• Students on financial aid either have FWS included in their award, or can inquire about their eligibility to federalworkstudy@lists.stanford.edu.
• The hourly wage for FWS students must be the same as what a department would normally pay for the position.

When hiring a student eligible for FWS, either the student or employer must submit a FWS Authorization Request . Upon review, our office will email the student’s maximum FWS eligibility to the employer and student, along with the FWS payroll account. Employers should monitor that student earnings do not exceed their maximum FWS eligibility; any wages earned beyond this maximum must be paid by the employer.

All FWS questions can be submitted to federalworkstudy@lists.stanford.edu.

Working with Graduate Students

Checks for Students

If you receive a check from an outside organization (foundation, civic group, etc.) that is intended to benefit an individual student, please send the check to the Financial Aid Office for processing. Since these checks represent funding for individual students and not for the university as a whole, no infrastructure charges are applied to these checks. Checks should be delivered to:

Financial Aid Office
Montag Hall
355 Galvez Street
Stanford, CA 94305-6106

ID Mail Code: 6106

For questions, please contact Florie Flores in the Financial Aid Office at (650) 723-9541 or florie@stanford.edu.

Special Funding Options

Please direct graduate students with unexpected, one-time expenses (e.g. medical/dental bills) to the Emergency Grant-In-Aid (PDF) application form. For 2009-2010 only, you can also send students to the application form for the Graduate Student Aid Fund, which is available to help students who are experiencing difficulties paying required university fees. Completed application forms for both programs should be faxed to the Financial Aid Office at (650) 725-0540.

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